Property inspection for moisture risks

Preventing Mold Claims

Proactive measures to reduce mold risk in your rental properties and protect yourself from liability.

Property Maintenance

Regular Inspections

Inspect roof and gutters annually
Check for plumbing leaks quarterly
Inspect HVAC systems annually
Check caulking around windows/tubs
Look for condensation issues
Inspect basements/crawlspaces

Prompt Repairs

Fix leaks within 24-48 hours
Address tenant repair requests quickly
Don't delay on water damage
Replace worn caulking and seals
Keep gutters clear and functional
Maintain proper drainage

High-Risk Areas to Monitor

Bathrooms

Ensure working exhaust fans
Check caulking regularly
Look for leaks under sinks
Inspect toilet seals

Kitchens

Check under-sink plumbing
Inspect dishwasher connections
Ensure range hood vents outside
Check refrigerator water lines

Basements

Check for water intrusion
Verify vapor barriers
Ensure proper ventilation
Monitor humidity levels

Tenant Education

Include in Lease or Move-In Materials

Educating tenants about moisture prevention helps protect both parties:

Tenant Responsibilities

Use exhaust fans when showering/cooking
Report leaks immediately
Don't block vents or air returns
Maintain reasonable humidity levels
Allow air circulation around furniture

How to Report Issues

Who to contact (email preferred)
What to include in reports
Emergency vs. non-emergency contacts
Expected response timeframes

Documentation Best Practices

Create and Maintain

Move-in/move-out inspection reports
Photos of property condition
Maintenance request logs

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Why It Matters

Good documentation can protect you by showing:

Property was in good condition at move-in
You responded promptly to reports
Repairs were made appropriately
You maintained the property
Any tenant-caused issues

Lease Provisions

Consider Including

Tenant Obligations

Report water/moisture issues promptly
Use ventilation appropriately
Keep property reasonably clean
Allow access for inspections

Landlord Commitments

Respond to reports within X hours
Maintain working ventilation
Address moisture issues promptly
Conduct regular inspections

Insurance Considerations

Review Your Coverage

Does policy cover mold damage?
Are there mold exclusions or caps?

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Work with Your Agent

Have your insurance agent explain:

What's covered vs. excluded
Claim reporting requirements
Steps to preserve coverage
Documentation they need